Terms & conditions of hire
Conditions of Hot Desk Hire
T.A.B.S (Tech & Admin Business Support), offers a temporary workspace defined as a “hot desk” to hire to;
THE HIRER: ‘Your Business name here’
FEE: $as selected when booking is made
TERM: as required and based on availability.
COMMENCEMENT DATE: as required and based on availability.
Agrees to accept the hire of the Hot Desk Service and the use of the Co-Working Space within the physical address of the business (TABS OFFICE) on the following conditions (Conditions) and in accordance with the Code of Conduct (Code of Conduct) included within these Conditions.
Hot Desk Service
Means the use of one desk space within Tabs Office and the services and equipment provided to the Hirer for use (What’s included and what’s not) in accordance with these Conditions.
The person listed as Coordinator is appointed by TABS to manage the Hot Desk bookings for Tabs Office (the Coordinator).
The Hire Period is for the term specified in this agreement, based upon availability.
Payment and Fee
Full payment of the Fee for the Hot Desk Service will be invoiced at the end of each calender month and is due no later than 20th month following invoice. Payment details can be found on the bottom of the invoice.
Hours of Use
The Hot Desk Service is provided between 9am until 4.30pm Monday to Friday, excluding public holidays.
Access to the Hot Desk Area will be provided by the Coordinator within the Hours of Use. The Coordinator will inform you in advance, as a courtesy, of any testing, repair or other works to be carried out unless there is an emergency. The Hirer will not be allowed to access outside the Hours of Use unless specifically authorised in writing in exceptional circumstances. If there is any closure due to an event, the Coordinator with provide notice to the Hirer in a reasonable time.
The use by the Hirer of the Hot Desk, the common areas or any meeting rooms made available to the Hirer is non-exclusive. The Hirer is unable to host guests or clients unless they have booked the meeting room, or prior arrangements have been made.
Hot Desk enquiries should be directed to the Coordinator via email [email protected]
Meeting Room To book the meeting room please contact The Coordinator at [email protected] Bookings are subject to availability.
Deliveries must be scheduled within the Hours of Use, unless prior arrangements have been made with The Coordinator. TABS does not accept responsibility for any deliveries where the Hirer is not present to accept deliveries, unless otherwise agreed by both parties.
Alterations or additions to the shared space must not be made without the consent of TABS.
Terms of Service.
A credit will be issued if a confirmed booking is cancelled with more than 24 hours notice of the commencement of the scheduled booking. No refund or credit will be provided for bookings cancelled with less than 24 hours notice of the commencement of the scheduled booking.
Breach of Agreement
TABS may terminate this agreement at its own discretion, if it determines that the Hirer has breached these Conditions or the Code of Conduct.
Keep Neat and Tidy
The hirer will at all times keep the Hot Desk Area and Co-Working Space neat and tidy.
The Hirer will be financially responsible for any breakage, defect, damage, theft or vandalism caused by the Hirer, or a guest of the Hirer, to the space or the property of Tabs Office during the Hire Period. Any damage must be reported to the Coordinator immediately and if deemed the fault of the Hirer, an invoice will be issued for the repair or replacement.
Release & Indemnity
The Hirer agrees to indemnify and keep indemnified TABS and TAB'S representatives against any action, claim or demand whatsoever which arises or may arise as a result of the Hirer’s use of Tabs Office services.
The Hirer does not and will not hold TABS responsible and releases TABS for the loss or damage of any of the Hirer’s equipment, property or personal belongings.
TABS is also not liable for any failure until the Hirer has informed TABS and given reasonable time for rectification. The Hirer agrees that TABS will not be liable for any loss, damage or claim which arises as a result of, or in connection with, this agreement and/or the use of the services except to the extent that such loss, damage, expense or claim is directly attributable to its deliberate act or its gross negligence. It is assumed that the Hirer holds their own Public Liability insurance cover.
TABS will not in any circumstances be liable for loss of business, loss of profits, loss of anticipated savings, loss of or damage to data, third party claims or any consequential loss.
TABS bears no liability for the health and safety of the Hirer or any person at the building with its express or implied authority which shall at all times remain the responsibility of the Hirer.
Work Health Safety
The Hirer must comply with any instruction of TABS, the Coordinator or the landlord relating to any Health and Safety issue including without limitation under the Work Health Safety Act 2011. The Hirer may be required to undertake a safety induction for TABS.
What’s included (and what’s not) Included:
Unlimited Wifi access
Printing, limited to 50 pages per day
Tea and coffee making facilities
Dedicated desk and chair
Access to shared spaces
Use of TABS brand or images in any documentation of publication (including web) in connection with the Hirers business unless previously agreed in writing by TABS Code of conduct
The Hirer agrees to:
Respect the confidentiality of other Hirers and whilst they may be privy to private conversations, not communicate this information outside of TABS
Respect that TABS is a place of business and maintain professionalism in all interactions undertaken at TABS Respect and treat other Hirers fairly regardless of race, ethnicity, color, religion, gender, sexual orientation, age or disability
Only use the Hot-desking Space for its permitted use and only for the business stated in the Agreement or subsequently agreed with TABS
Not do or permit to be done in the Co-working Space anything which is illegal or which may be or become a nuisance, (whether actionable or not) damage, annoyance, inconvenience or disturbance to TABS or to other Hirers
Not browse or download material of an illegal or offensive nature. This includes but is not limited to: copyrighted movies, music, or software, hacking/cracking material, or adult material.
Not bring the name or brand of TABS into disrepute Agreed use The Hirer agrees to use the Hot Desk for doing and developing the business as stated in this agreement.
The Hirer must not use any part of TABS for storage of any items without prior agreement with TABS.
The Hirer may not use the address of TABS as his/her business address nor may the Hirer use it as the Registered Office of its business, unless previously agreed with TABS.
This agreement is non-transferable and TABS reserves the right to make changes to this agreement and pricing at any stage.
The Hirer will be given 30 days’ notice of any changes.